Parish PREP Administrative Assistant

Religious Education Office 

JOB DESCRIPTION 
POSITION:  Parish Religious Education Program (PREP) Administrative Assistant 
REPORTS TO:  Coordinator of Religious Education (CRE) 
CLASSIFICATION:  Part-Time, Non-Exempt 
HOURS:  10- 15 hours per week; possibly more for Sacraments

 
PRIMARY OBJECTIVE: 
Provide support and skilled office services to the CRE in the administration and 
operation of the Parish Religious Education Program (PREP) office.  

DUTIES AND RESPONSIBILITIES: 
The Administrative Assistant has the responsibility of assisting the coordinator in 
the administration of the Parish Religious Education Program (PREP) and 
managing the daily activity for the Office. 
The Administrative Assistant needs to be a person capable of self-management 
and multitasking in a fast-paced environment while serving the needs of our 
families and the parish community. 
General office duties include: 
•    Process registrations through Parish Giving and in Ministry Platform, 
update family contact information and email distribution lists in outlook. 
•    Maintain computer database (Ministry Platform) and Excel spreadsheets of 
tuition and program fees. 
• File, make copies, and other administrative support for Sacramental 
practices and celebrations, parent meetings, etc. 
• Print and collate PREP materials such as assessments, study guides, 
progress reports, sacramental booklets and certificates. 
• Assist on PREP night (Monday evening), sacraments, meetings and other 
PREP functions. 
• Maintain inventory and assist in ordering books, supplies, and materials 
• Interact professionally and effectively over the phone, in-person, with 
parents, catechists, volunteers, etc. 
• Establish his/her timetables and meet with the coordinator regularly to 
discuss status of current tasks and next steps. 
• Keep CRE informed and updated on all PREP matters 
• Other duties as assigned by Coordinator 
Position Requirements: 
• A practicing Catholic, fully adherent to the Church’s teachings in faith and 
morals, with a love for Jesus Christ and His Church.  
• Strong organizational skills and attention to detail. 
? Ability to take initiative, be a self-starter, and follow directions. Ability to 
maintain confidentiality. 
• Good communication skills for interactions with parents, students, 
catechists, volunteers, etc. 
• Technology – demonstrates proficiency with or the ability to learn the 
following computer programs or web-based tools such as:  Microsoft 
(Word, Excel, PowerPoint, Publisher), Flocknotes ---Google (forms, docs, 
spreadsheets, etc.)